Delivering Remote Exams
Article Last Updated May 2022
This article outlines best practices and suggestions for delivering fully remote exams using the eClass quiz activity.
New for Fall 2021, with the mix of online and in-person delivery methods this term, one challenge facing students with mixed schedules is finding a location where they can write online midterms. In some cases, students won’t have time to travel home between their in-person and online classes, which means they will need to find appropriate space on campus where they can write their midterm.
One way that instructors can help is by booking a classroom for the specific day and time of a midterm or remote final. By booking a room, instructors can ensure that their entire class has access to space while writing their exams. Rooms can be booked using the RO’s Classroom Booking page using the Classrooms - Staff request form.
Additionally there are also a number of drop-in temporary workspaces available for students to attend online classes (and potentially complete exams) that instructors can communicate to students: Fall Temporary Workspace Locations.
Fully remote online exam delivery poses several challenges both from the academic honesty side and from the practical side as students are new to this style of exam. These challenges are discussed in detail in Assessment of Remote Learning under Exceptional Circumstances which recommends that alternative assessments or open-book, flexible eClass quizzes are used. Instructors should consult CTL to restructure assessments for this format while ensuring learning outcomes are being met. CTL has posted 2 great videos on this topic: 1) discussing alternatives to closed-book final exams; and 2) a guide to creating Open Book Exams (OBEs).
The following guidelines apply to setting up quizzes for these and other scenarios.
In addition, instructors are encouraged to register their exam to allow the eClass team to check over exam configurations in advance and better monitor system performance and usage. This can be done in the following google form:
Constructing Quizzes for Remote Exam Delivery
Under a quiz 'Layout' settings, it is possible to set Navigation to Sequential. This should be avoided as it only allows the students 1 view of a question and they can never navigate back to it. The default (and by far the most commonly used) Navigation selection is Free which allows students to flag questions and return to them if necessary just as they would in a paper exam. Changing this setting to sequential may cause student confusion as they are used to the ability to navigate.
Practical Considerations for Delivering Remotely
As mentioned above, remotely delivered exams pose a range of challenges to be overcome. Some of the technical/practical challenges can be addressed by communicating early with students, clearly outlining expectations, and running practice exams to identify issues before exams. From an academic honesty perspective there 4 main challenges:
The available options for exam delivery are listed below in order of increasing ability to meet these challenges but also in increasing order of potential for technical challenges. No academic honesty measures are going to be 100% effective. It is up to instructors to decide which challenges to address are most important to them and which of the options below they feel comfortable with having their students use. There is also the cost of the service to consider.
Option 1: No remote monitoring - Alternative assessment or open-book eClass exam staged over a flexible time block.
- Method: CTL has provided suggestions for this type of assessment and they are available for consultations on how to convert existing assessments.
- Support: Assessments of this type create the fewest barriers to student access and have the fewest technological limitations and are - often carried out in eClass which is fully supported.
- Costs: Charges may apply depending on the delivery method chosen by the instructor, but use of eClass is free.
- Monitoring: This style of exam does not provide any of the four types of monitoring noted above. Instructors should be aware that exam questions may be copied.
Option 2: Smart Exam Monitor (SEM) - a chrome-only web application that records student webcam video, audio, and screen activity.
- Method: Instructors use eClass or another exam delivery method and use SEM to monitor the exam session. New in September 2020, SEM now features an option to deliver eClass quizzes in a forced-full screen mode. Any students navigating away from the exam-taking window are automatically flagged. For more information, please view this webinar demonstrating this SEM closed book set up for eClass quizzes.
- Support: eClass exams and SEM are supported by the eClass team; instructors can engage the team and sign up to have their exam validated. Other exam delivery methods are up to the instructor to support; SEM may be able to be used in these scenarios.
-Costs: Charges may apply depending on the delivery method chosen by the instructor, but eClass and SEM are free.
- Monitoring: Provides identity validation, monitoring/recording of the student’s physical environment, and lightweight monitoring/recording of the student's onscreen activity. Does not provide question security or full monitoring of the student’s computer activity.
Option 3: eClass exam combined with Examlock - custom exam security application run on student's devices.
- Method: Instructors use eClass and Examlock to deliver their exam.
- Support: eClass and Examlock are both supported by the eClass team.
- Costs: eClass and Examlock are free to use.
- Monitoring: Provides some identity validation through CCID access; reports on the student’s online and computer activities; provides some question security, although students could take pictures on their phones. The physical environment is not monitored.
Option 4: eClass exam using both Examlock and combined with Smart Exam Monitor - combine both eClass-supported tools.
- Method: Instructors use eClass and Examlock to deliver their exam and combine it with Smart Exam Monitor to monitor the session.
- Support: eClass, Examlock, and SEM are all supported by the eClass team. This article describes this scenario in detail and instructors can also view this webinar demonstrating how to set up SEM and ExamLock together.
- Costs: eClass, Examlock, and SEM are free
- Monitoring: Provides identity validation, monitors and reports on the student’s computer activities, monitors the student’s physical environment, and provides some question security (screenshots are prevented).
Option 5: eClass exam or another exam delivery platform, combined with paid remote proctoring service Proctorio
- Method: Instructors use eClass or their own delivery method and combine it with the remote proctoring service, Proctorio.
- Support: Access to the remote proctor is set up through eClass, and technical support is provided through the vendor. Not recommended for exams that require the use of paper to facilitate the exam, Please see option 2.
- Costs: Proctorio charges for usage and is subject to your Dean's approval.
- Monitoring: All four types of monitoring are supplied, and an audit report is produced by the vendor. All session videos are available for instructors to review.