Overall the gradebook in Canvas is less complex than in eClass which will vastly simplify grading for most users. Instructors using advanced gradebook features and/or calculating grades with custom formula will need to move these calculations to an external spreadsheet. This article outlines the key differences between Canvas and eClass gradebooks, as well as the most important information for instructors transitioning to Canvas.

For a comprehensive overview of all the Canvas gradebook features, please see How Do I Use the Gradebook in the Canvas KB.

Adding Grade Columns

• Note that an assignment must be published to the course to be used in grade calculations, so if you'd like to create a manual grade column that doesn't show in other areas of the course, the Assignments section in the course navigation settings should be hidden and any links to student-facing assignment activities must be added to Modules. It is standard practice to hide the Assignments and Quizzes course navigation items and add the assignments you'd like to remain visible to the Modules section. 
  
  
• Deleting a Grade Column from the Gradebook
  
  To delete a grade column in Canvas, go to the Assignments page, find the specific assignment, quiz, or discussion that created the column, and then delete that graded item from the Assignments section. The corresponding column will then be removed from your gradebook.

Grade Visibility Settings

A commonly used feature in the eClass gradebook is hiding grades from student view until an instructor chooses to release them. By default, grade columns in the Canvas gradebook can't be hidden until there is at least one grade entered, which will also trigger an email notification to that student that they've been graded on the assignment.

To change this behavior for a course, click the cog at the top right of the gradebook, then under the Gradebook Settings, select Grade Posting Policy and change the setting in the right-side menu to Manually Post Grades:

Grades for all assignments will then remain hidden until you select Post grades from the ellipsis menu (⋮) next to the grade item name in the gradebook colunn header. You can also change the grade posting policy for the a specific column in the gradebook under the ellipsis.

Hidden Grades Indicator

There is a new option in the gradebook that will show instructors an icon for any grades that have not yet been posted to students.

This feature helps instructors quickly identify which grades are hidden from students, reducing confusion and ensuring more accurate communication about grade visibility. At times, instructors may switch their grade posting policy to Manually Post Grades, while some grades have already been posted. The indicator provides a simple way to distinguish which grades are already visible to students and which are still hidden.

To change this setting for a course, click the cog at the top right of the gradebook, then under the Gradebook Settings, select View Options and then select View hidden grades indicator:

GradeBook Filter

The main gradebook view has a very useful filter tool at the top right which can be very useful in large courses to limit the display as required. The gradebook can be filtered on a number of different criteria:

Full documentation from Canvas describes how to use these filters and the available options in detail.

Basic Course Total Calculations

The standard Canvas gradebook mechanism for calculating course totals is equivalent to using "simple weighted mean" aggregation method from eClass. The course total is the sum of raw point scores out of the overall points of all scored assignments used in the course. This means that an item's weight will be its proportion of the sum of all grades in the course. So for example, if there are 3 items in the gradebook:

       Item 1 = 20 points
       Item 2 = 30 points
       Item 3 = 75 points
       (Total = 125 points)

A student's course score would be calculated as ([Item 1 score] + [Item 2 score] + [Item 3 score])/125, and display a percentage in the course total column. The weight of Item 1 would be 20/125.

Weighted Grade Calculations

Items can be weighted within a course using assignment groups- By default, a course has a single assignment group called "Assignments," but new ones can be created and any gradeable item (a quiz or assignment) can be added to a group from the assignments page. Assignment groups are functionally similar to gradebook categories in Moodle.

From the assignments page in your course, you just need to click the ellipsis icon (⋮) and select "Assignment group weights" to enable and define the weights:

For those needing more advanced calculations, the only option is to make these calculations outside of the Canvas gradebook and either manually enter total scores for students or import an entire assignment or term's scores from a spreadsheet.

To enter the course total score manually or from a spreadsheet instead of having it automatically calculate, enter the gradebook settings via the cog wheel icon in the top right of the gradebook, then select the 'Advanced' tab, and check select Allow final grade override. This will add an 'Override' column to the right of the total column where you can enter a new grade.

The one area where the gradebook does allow advanced calculations is within specific assignment groups where it is possible to ignore a certain number of a student's low or high scores (with the option to make some assignments 'required', ie. excluded from the dropping.) These settings are made by clicking the 3 dots icon near the top right of an assignment group:

Assigning and Displaying Letter Grades

If you would like to show letter grades with the course totals, you will need to enable a course grading scheme, found in your course settings, on the "Course Details" tab. Once enabled, you can use an existing grading scheme from the drop-down menu or define a new grading scheme by clicking "+ New Grading Scheme". This process is similar to editing your grade letters in eClass, and will be necessary in order to export a .csv file with a column of letter grades to upload to Beartracks.

When selecting from the existing grading schemes, the recommended option is the 'Default U of A Grading Scheme':

Note that this scheme/scale is the "best fit" based on the official U of A grading guidelines so individual instructors, departments, or programs should ensure they review the boundaries prior to using it. The letter grade range boundaries are:

Once these letter grades are used in a course, instructors have the option of exporting the grades for import in to Bear Tracks.

Showing Only Letter Grades

New in August 2025, instructors can configure their courses to display only letter grades and feedback comments (ie. no numeric scores will be shown) by toggling the 'Restrict view of quantitative data' checkbox in the course settings:

Note this setting will only function if a letter grade scheme is added to the course (as per the section above)

Grade Imports

The Import button on the gradebook page will allow you to import grades from a .csv file, similar to eClass.

The .csv file must include the following columns at the beginning:

• Student
• ID
• SIS User ID (U of A student ID number)
• Section

The other columns can be left blank.

(It is recommended that you first export the gradebook as a .CSV to use as a template. Be sure to leave the top three rows intact and remove any existing columns that already have grade data.

Additionally, if you have already set up the Gradebook or have used assignment groupings, it is important to find the column(s) which contain the Canvas assignment ID in parentheses or else the import will fail.

Example:

You will be prompted with what to do with a newly importing grade item:

• map to an existing, or
• create a new

For more information about importing grades: How do I import grades in the Gradebook?

Grade Exports

Instructors can export the gradebook from Canvas as a csv file using the button at the top right, selecting either the entire gradebook or the current view (which can be useful when using filters to limit to specific sections, groups, or students). 

The export contains a number of different columns that are fully explained in Canvas' documentation.

** Please note that instructors can now use a custom tool in their Canvas course to prepare a csv spreadsheet specifically for importing grades into Bear Tracks. **