Knowledgebase: Online Assessment
Creating In-Class Paper (PDF) Exams to be Graded Online Using Assign2

Article Last Updated November 2021

New in September 2021, instructors can use Assign2 to grade exams or assignments completed by students on paper in class. The streamlined grading workflows in Assign2 can make this a time-saving method for delivering in-person, long form assessments.

To create this type of assessment:

The starting point for this type of assessment is to have the questions prepared in an existing PDF template file.

1. With that in hand, instructors should begin by following the steps for adding an Assign2 tool ensuring that the 'Grade' points selected matches what the eventual points total will be for the assessment. Once the tool has been added, select the In-Class PDF Assessment type:

2. Next, upload the PDF version of your exam file by drag-dropping or browsing.This file should contain all the questions and space for students to complete their answers:

 

3. Once uploaded, the PDF is opened in a preview mode that first shows the cover page for the eventual student copies:

4. Scrolling down, instructors can then specify the questions to be linked to the Assign2 grading interface. This is done by drag-dropping the blue question markers over top of the question, then entering the point-value for the question to match the assessment item:

5. Then repeat this process for every question in the assessment and once complete, scroll down and click Save.

 

 

To Distribute an Assessment to students:

To provide an assessment to students, instructors must now download and print copies for their students. When printing, instructors should:

  • select their printer's option to "Fit to page" or "Scale to fit - Print entire image" to ensure that the complete Assign2 barcode gets added to each page; AND
  • ensure they print the exam in portrait orientation.

Important note: if an assessment is meant to be a 2-stage or group exam, this must be configured BEFORE the step below where any of the exams are generated. For more details see Delivering Group Paper (PDF) Exams Using Assign2

1. From the dashboard page, open the left nav menu using the icon at top left, then select Download exams:

2. Click Generate exams:

3. On the 'Generate Exams' overlay, specify a file prefix and enter the number of exams required for printing, then click Generate:

4. This will produce a single zip file that can be downloaded and printed in a single job, creating the specified number of copies. The file prefix can be useful in keeping the various printed versions separate as each printed copy delivered to a student must be unique (the barcode printed on each exam is how the system identifies and collates scanned, completed copies):

5. Once printed, these exams would now be given to students in-class who will fill in their name, CCID, and student ID number on their copy and complete their assessment:

 

Scanning and Uploading Assessments:

Once the student's completed work has been collected, instructors will need to scan and upload the paper copies for grading:

1. Scanning can be completed using standard office printer/scanners including continuous feed devices that output single PDF files. Scanning should occur at 200dpi resolution or higher and should be done on a darker setting. The resulting PDF file (or multiple PDF files) can be uploaded by opening the left nav menu via the icon at top left, then selecting Upload exams:

2. PDF files can be drag-dropped (or selected by browsing) through the dialog on the right. Once Upload is clicked, files are added to the files list on the left and the system begins processing them with progress tracked in the center:

3. Once the upload has finished scanning, any problems are identified by clicking View issues:

Problem pages can be reviewed by clicking their link to try and resolve any issues manually, for example if the barcode is viewable but could not be scanned. Pages can also be re-scanned from this page:

 

Assigning Exams to Students:

1. If students don't correctly bubble in their CCID, their exams can be manually associated with their eClass student account by clicking the 3 dots at center right and selecting Assign exams:

 

2. To link unassigned exams to particular students, the completed exam is displayed in a preview window. If an exam author can be identified, select their name from the dropdown list and click Assign Exam:

 

Dealing with Partial Exam Uploads:

If any pages are missing from any particular exam, those exams will be listed on the Dashboard under Partially Scanned. This might occur if a student inadvertently received pages with a different barcodes in their exam or there were missing pages from their exam. These can be usually be corrected by opening the 3 dots at center right and selecting 'Partial Exams':

This will list show the list of scanned pages for any incomplete or partial exams. A list of all pages for this specific exam that have been scanned will be displayed allowing the identification of any missing pages. Clicking on the page name will display a specific page if further review is necessary.

 

Marking Student Exams:

The Assign2 grading interface is access through the top left nav tray by clicking Exam Marking. Any exams that have ANY of their pages scanned will show up in the grading interface. The grading functions and workflows are the exact same as for online Assign2 assessments:

  

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